Marketing Associate

ORGANIZATIONAL OVERVIEW

The Jewish Community Federation and Endowment Fund (the Federation) supports a vision of diverse and dynamic Bay Area Jewish communities, deeply engaged in Jewish life and doing good locally, in Israel and around the word. A newly defined strategic direction positions the Federation to achieve this vision by mobilizing innovation, collaboration, and community investment with focus on three intersecting areas:

• Recruiting and stewarding the next generation of Jewish philanthropists to generate more and better philanthropy, driven by Jewish values;
• Collaborating with partners to build connection and belonging in order to dramatically increase the number of young people engaged in Jewish life; and
• Leading or funding core components that foster the resilience and security of Jewish communities, both locally and globally.

The Federation seeks highly motivated individuals with a variety of skill sets who wants to join a team working to build a new model of 21st century and next generation Federation engagement.

POSITION SUMMARY 

The Marketing Associate (MA) provides project management, budget, and administrative support to the Marketing & Communications department. This is a full-time position.

ESSENTIAL FUNCTIONS OF THE POSITION

Marketing and Communications

• Manage design editing process for ads, postcards/palm cards, flyers, programs, and invitations
• Manage J. Weekly ads schedule & reservations, and track ad budget
• Work with project requestors to create and coordinate production timelines, proactively follow up with requestors about project needs/due dates
• Assist in writing/editing/proofing for blogs, web pages, and ads as needed
• Manage back-end web editing
• Edit and approve event registration (SPARK) pages prior to production
• Proofread all Federation marketing and communications before final production
• Coordinate and manage ad reservations across the organization
• Co-manage online calendar (approving users, editing events), posting web banners
• Manage J Resource listings annually
• Manage print production of various print initiatives including direct mail

Budget Management

• Creation and tracking of expenses and revenues, preparing expense reports, budgeting, and bill processing
• Manage payment of all invoices and credit card charges, provide analysis of budget status and expenditures to Senior Director 
• Provide budget projections for quarterly reports
• Assist in planning and submission of annual budget

Contracts

• Create and manage contractor agreements for new contractors
• Ensure Marketing contracts and W-9s are up-to-date
• Manage marketing vendor list and act as main point of contact for vendors

Administrative Responsibilities

• Order supplies, coordinate messenger services, scanning services
• Oversee business cards and stationery orders
• Database management, material distribution, file maintenance (hard copy and electronic)
• Manage Information Mailbox
• Post news articles and press releases
• Edit and post all job postings
• Manage subscriptions for entire organization
• Manage marketing content on the organization’s Intranet

EDUCATION OR TRAINING EQUIVALENT 

• A minimum of three years of previous administrative experience

QUALIFICATIONS (SKILLS, ABILITIES, LICENSES)

• Ability to effectively divide time and work effectively, and to both prioritize the work and ask for guidance as needed
• Ability to handle and prioritize multiple tasks under tight deadlines
• Effective communication skills, both written and verbal
• Strong organizational skills and attention to detail
• Ability to work independently as well as part of a team
• Excellent computer skills, including proficiency in Word, Excel, PowerPoint

TO APPLY

Please send a copy of your resume with a cover letter. All applications and inquiries will receive a response and will be kept strictly confidential.

Salary commensurate with experience. Excellent benefits — medical, dental, vision, vacation, sick pay, holidays (including Jewish), and retirement plan.