Marketing Associate

ORGANIZATIONAL VISION, MISSION, AND FUNCTION:

The Jewish Community Federation of San Francisco, the Peninsula, Marin and Sonoma Counties (the Federation) is the network for Jewish progress, dedicated to building a connected and enriched Jewish community locally, supporting a pluralistic and democratic Israel, and sustaining Jews in need around the world.

Together with its endowment operations the Federation acts as a central Jewish financial resource development and planning institution for the Jewish community of San Francisco, the Peninsula, Marin and Sonoma Counties. We serve donors and local and international NGO’s by providing planning, capacity building, and financial resources from funds raised through our Jewish Community Endowment Fund, endowed vehicles, donor-advised philanthropy, and campaigns. Additionally we serve the needs of the Jewish people in Israel and overseas with financial support of innovative programming.

POSITION OVERVIEW:

The Marketing Associate (MA) is a liaison between Marketing and internal/external departments. This position provides project management, budget, and administrative support to the Marketing & Communications department. The MA is responsible for assigning projects, coordinating print projects with the designer, and some editing/proofing. The MA plays a primary role in delivering marketing and production services to the rest of the organization and is responsible for the processes, quality, and timeliness of those services. This is a full time position.

ESSENTIAL FUNCTIONS OF THE POSITION:

Budget Management

• Creation and tracking of expenses and revenues, preparing expense reports, budgeting, and bill processing
• Manage payment of all invoices & credit card charges, provide analysis of budget status and expenditures to Sr. Director
• Provide budget projections for quarterly reports
• Assist Sr. Director in planning and submitting annual budget

Contracts

• Create and manage Contractor Agreements for new contractors
• Ensure Marketing contracts and W-9 forms are up-to-date

Project Management

• Lead Staff Person on stationery and business cards
• Management of design editing process for ads, postcards/palm cards, flyers, programs and invitations
• Manage j. weekly ad schedule & reservations, track ad budget.
• Work with project Requestors to create and coordinate production timelines, proactively follow up with Requestors about project needs /due dates
• Assist in editing/proofing for blogs, web pages, ads as needed
• Proofread all Federation marketing materials before final production  
• Co-manage info@sfjcf.org mailbox, review and respond, forward, or delete email, as appropriate

Administrative Responsibilities

• Order supplies, coordinate messenger services, scanning services
• Database management, material distribution, maintaining files (hard copy and electronic).

EDUCATION OR TRAINING EQUIVALENT TO:

• A minimum of 3 years previous administrative experience

SPECIAL QUALIFICATIONS (SKILLS, ABILITIES, LICENSE):

• Ability to effectively divide time and work effectively, and to both prioritize the work and ask for guidance as needed
• Ability to handle and prioritize multiple tasks under tight deadlines
• Effective communication skills, both written and verbal
• Good organizational practices
• Ability to work independently as well as part of a team
• Excellent computer skills, including proficiency in Word, Excel, PowerPoint.

We offer:
Excellent benefits — medical, dental, vision, vacation, sick pay, holidays (including Jewish), retirement plan and more.