Calendar Tutorial

How to submit an event

Thank you for choosing to list your event on the Federation's online community calendar!

This is the largest online Jewish calendar in the Bay Area and our communal hub for Jewish events of every type. We invite you to submit your Bay Area Jewish events – whether arts and culture, education, spiritual, professional, or otherwise – if you have not already begun to do so.

1. Create an account

If you don't already have a user account, you will need to create one. Please allow up to three business days for your account to be approved by an admin.

Have an account but can't remember your password? You can easily reset your password.

If you are still having trouble, please email us.

2. Submit your event

Upon logging into the website, click on EVENTS on the top menu, and then on SUBMIT AN EVENT.

Click for larger image

There, you will find various field titles on the left-hand side – be sure to fill out all the mandatory fields, including adding an image.

After you’ve filled in all the necessary items, click SAVE, and your event will be put into moderation for approval.  Please allow two business days for us to review and approve your event.

3. Date and Location

Be sure to check off “show map” under “region” if you want to show the mapped location.

We recommend that you add an end time for your event so that if someone clicks ADD TO CALENDAR, the full event time will be pulled in.

  • For events that span multiple days, we recommend that you include specifics on timing in the event details (ex. 9:00 am to 3:00 pm Wednesday through Friday, closed Monday and Tuesday).

4. Event organization info

On this tab you can add co-organizers in addition to your own organization.

  • CO-ORGANIZER: Organization that has been involved with the planning and executing aspects of the event including the day-of activities.
Event organization info is a required field

5. Adding images

The main photo for your event needs to be at least 400 pixels wide by 300 pixels tall (4:3 ratio). Pictures smaller than this will become pixelated, and appear distorted on the calendar.

  • Pictures larger than this will be automatically resized or cropped. There is no control over how it is cropped.
  • Using an image of a poster or flier with information on it, and not resizing it, usually results in your important content being cropped off.  Take time to resize your image.  If the image is too large or not landscape, we will shrink it to fit and that will add to the time it takes us to publish your event.
  • While we don't endorse any particular software, we have found the Image Resizer website very useful.  Consider using that to crop your images. 

When selecting an image to use for your main photo, be sure to use a high-resolution landscape-oriented image that represents your event, NOT your organization's logo.

Image on left was portrait-oriented and smaller than 400x300, so it appears cropped and distorted. Image on right is high res, so it remains clear when resized.

6. Event links

For events that require some type of response to attend, you have three options. Please select only one:

  • Tickets: A paid event that is open to the public for which guests need to purchase tickets.
  • RSVP: A free event for which guests need to provide only their name to sign up. Do not enter an email. Enter an internal or external URL.
  • Register: A free or paid event for which guests need to provide more than just a name to sign up. Do not enter an email. Enter an internal or external URL.

7. Adding speakers and honorees

Below the mandatory fields on the left-hand menu, select EVENT SPEAKERS or EVENT HONOREES.


On the next screen, you will be asked to upload a square image of your speaker or honoree, with additional fields for his or her name and bio.

Note that larger images will be cropped to a 1:1 square.

8. Adding sponsors and partners

Select EVENT SPONSORS or EVENT PARTNERS from the left-hand menu.

  • SPONSOR means that there has been a monetary contribution to the event.
  • PARTNER may or may not have made a monetary commitment, but is helping to co-promote the event.


On the next screen, you will be asked to upload your sponsor/partner logos. 

Once uploaded, you will be able to add a URL to link the logo to the organization's website.

9. Additional guidelines

If you have multiple repeating events (ex. every Wednesday night for 3 months), create a separate calendar listing for each one.

Please do not include placeholder events that lack time and location.

If you are having issues with the calendar, please email us.