Federation Philanthropy Partners (FPP) Administrator

ORGANIZATIONAL OVERVIEW

The Jewish Community Federation and Endowment Fund (the Federation) of San Francisco, the Peninsula, Marin and Sonoma Counties is a philanthropic catalyst, connecting Bay Area Jews – of all ages, backgrounds, and perspectives – to the power we have as a community to improve the world. We partner with donors, organizations, and foundations to address the pressing issues facing our community and develop innovative strategies that result in a deep and lasting impact.

Our vision is a vibrant, connected, and enduring Jewish community that is a force for good locally, in Israel, and around the world. Our work is guided by the timeless Jewish values of kehilla (community), tzedakah (giving with just intention), and tikkun olam (repairing the world).

The Federation seeks highly motivated individuals with a variety of skill sets to build the next generation of Federation engagement. We are especially interested in forward-thinking, collaborative, and open-minded candidates who are willing to take risks, possess a high level of integrity, and model a positive attitude that inspires confidence.

FEDERATION PHILANTHROPY PARTNERS PROGRAM OVERVIEW

The Federation helps donors make their philanthropy more effective. Through the generosity of about 1,000 donors, the Federation grants over $200 million a year, both locally and globally, to a variety of secular and Jewish causes. Federation Philanthropy Partners works with these clients, who all have unique situations and varying degrees of need for our guidance. Our aim is to be a trusted advisor and to inform, educate, inspire, and challenge philanthropy driven by Jewish values, and the philanthropists in our communities.

POSITION SUMMARY

The FPP Administrator works closely with the Managing Director of Philanthropy and the Director Philanthropy Operations & Impact Investing to support the general business operations of the advisory practice and is responsible for performing a number of administrative duties in support of that. 

The FPP Administrator serves as the primary point of contact for internal staff and external constituencies (lay leaders and community partners) one the administration of the Federation Philanthropy Partners practice, including planning and scheduling meetings; preparing materials; handling inbound inquiries; organizing and coordinating events; and overseeing special projects. The Administrator must be creative and enjoy working in an environment that is mission- and results-driven, and community-oriented. The ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain flexibility and a realistic balance among multiple priorities in a fast-paced and evolving environment. The Administrator will have the ability to work independently on projects, from conception to completion; the business acumen to react with appropriate urgency to emerging situations; the comfort with ambiguity to take effective action without having to know the complete picture; and the ability to work under pressure at times in handling a wide variety of activities and confidential matters with discretion. 

ESSENTIAL FUNCTIONS OF THE POSITION

• Acts as a “gatekeeper" and "gateway" role, to create optimal situations for direct access to the FPP leaders’ time and office by proactively managing their calendars with attention to accuracy, detail, and allocation of time, to promote productivity, and recognize the need to reprioritize as appropriate to ensure the FPP executives’ schedules are followed and respected 
• Completes a broad variety of administrative tasks for the FPP leaders: working closely and effectively to keep them well informed of upcoming commitments and responsibilities; coordinating an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging travel plans, itineraries, and agendas; and compiling documents for travel-related and local meetings; supporting event planning and execution 
• Communicates directly, and on behalf of the FPP leaders with donors, staff, and others, on matters related to organizational and programmatic activities of the practice 
• Provides leadership to build internal and external relationships crucial to the success of the organization, and manages a variety of special projects for the FPP practice, some of which may have organizational impact 
• Understands FPP’s priorities and identifies process improvements to create efficiency and scale for the broader FPP team 
• Tracks and helps drive completion of key deliverables by the broader FPP team, community partners, and lay leaders, and follows up on outstanding items. 
• Composes and edits letters, memos, invoices, meeting minutes, and other business documents 
• Maintains discretion and confidentiality in relationships with all board members, and adheres to compliance with regulations and practices, set in bylaws, regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format 
• Provides backup support, as needed, to other administrative team members on the larger Philanthropy team 

EDUCATION OR TRAINING EQUIVALENT 

• Bachelor’s Degree required 

QUALIFICATIONS (SKILLS, ABILITIES, LICENSES)

• Strong work tenure: 3-5 years of experience supporting and/or engaging with C-Level Executives, preferably in a non-profit organization 
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail 
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors 
• Expert-level written and verbal communication skills 
• Demonstrated proactive and creative approaches to problem-solving with strong decision-making capability 
• Emotional maturity 
• Highly resourceful team player, with the ability to also be extremely effective independently 
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response 
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment 
• Forward-looking thinker, who actively seeks opportunities and proposes solutions 
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Salesforce 

TO APPLY

For additional information on the opportunity, please send a copy of your resume with a cover letter to hr@sfjcf.org 

Competitive salary commensurate with experience. Excellent benefits — medical, dental, vision, vacation, sick pay, holidays (including Jewish), and retirement plan